2007 TRICKY TRAY JOB DESCRIPTIONS
It takes a lot of people to put together a successful Tricky Tray, and the following constitutes a list of the general jobs which need to be filled. We encourage ALL of our Band Parents and Band Students to get involved and to find more than one place where you might fit in. For more information regarding any of these jobs, please contact Bill Engleking, our TT Chairman, at 908-852-4584 or by email at hhstigerbands@verizon.net with “Tricky Tray” in the subject line. Your help is greatly appreciated!
Click here to see who the following TT COORDINATORS are as they are named. Want to be a coordinator? Simply let Bill hear from you, he'll be glad to hear you call!
TAKE NOTE: Students, band members, ARE NOT allowed in the gymnasium while the Tricky Tray is in process due to age requirements set by New Jersey State gambling laws. However, a * below indicates jobs in which students, band members, can assist.
TT CHAIRMAN: This person oversees the entire process/event, recruits and coordinates volunteers, directs and coordinates the coordinators as appropriate, tracks contributions, and is generally the go-to person for all questions and problems.
* MASS MAILERS: In Mid to late December, when the letter to prospective contributors is ready to be sent, two people will be needed to stuff envelops and mail them. This is a great "Family" job!
LOCAL SOLITORS: 8 to 10 people will be needed to visit
local businesses to deliver letters requesting contributions then
make follow-up calls. These people will work directly with the TT Chairperson,
and the communities which will need to be canvassed include: Hackettstown,
Allamuchy, Great Meadows,
* CONTRIBUTION PICK-UP: A couple of volunteers will be needed to pick-up contributions from local businesses and deliver them to the high school as needed upon request of the TT Chair. These people could be older band students.
SPECIALS: Several people will be needed to assist the TT Chair in soliciting larger prizes from businesses and companies, then work with the PLACARDS coordinator to make up placards at 3 value levels for the TT.
* PLACARDS: One person will be needed to organize 4 to 5 people to help come up with clever “packages” consisting of smaller business donations, then work with the TT Chair to print the package and specials descriptions on placards for use at the TT.
PARENT DONATIONS: One person will be needed to mail letters home to band parents with info regarding parent donations, (letter to go out mid February), track parent baskets or cash donations received, and make phone calls to remind parents who have yet to contribute.
* BASKET WRAPPERS: One person will be needed to organize 3 to 4 people to help wrap unwrapped donations, and number and write a brief informal description of each.
REFRESHMENTS: One person will be needed to coordinate refreshment volunteers, organize dessert, soda and coffee, and hot dog and popcorn sales.
* TICKET SALES: One person will be needed to organize and coordinate numerous people to sell tickets and work admissions booths. * Students may work admissions outside of doors ONLY! *
50/50: One person will be needed to coordinate and 3 or 4 sellers will be needed to run the 50/50.
* SET-UP and TAKE-DOWN: One person will be needed to organized lots of adults and students to set up tables, chairs, and work with the TT CHAIRMAN to arrange baskets the day of the event then take it all down following closing.
* BASKET RUNNERS: One person will be needed to recruit, organize, and coordinate the basket runners (band members) and the sending of baskets in to be pulled and deliver them to the basket winners.
* SIGNS: 3 or 4 people will be needed to place signs in yards and high visibility areas then Retrieve them the day following the TT.
PUBLICITY: One person will be needed to contact radio stations, newspapers, and trickytray.com to advertise, and print and distribute flyers to band parents, schools, and hang on local bulletin boards.
Copyright (c) 2006-2007, Hackettstown Band Boosters Association, Inc.
Hackettstown, New Jersey, USA